6.1 Activity Reports Overview

Activity Reports

The Activity Reports section allows you to visualize platform activity using customizable graphs. This view is especially useful for tracking trends, monitoring performance, and analyzing user engagement over time.

 Activity Reports

6.1.1 Add Graph

Clicking this opens a graph builder where you can configure and visualize specific activity metrics.

6.1.2 Reset Added Graph

Clears all currently added graphs to restore the view to its default state.

6.1.3 Export

Provides options to download or export the selected graph data in preferred formats:

• PDF: Export your graph as a Portable Document Format (PDF) file, ideal for presentations or printing.
• CSV: Export the underlying data of your graph as a Comma Separated Values (CSV) file, perfect for further analysis in spreadsheet software.

6.1.4 Select Activity Group

 Choose a broad category of activities you want to analyze. Options typically include:

• User Activity: Focus on individual user actions and behaviors.
  
• Group Activity: Analyze actions performed by user groups or departments.
• RBAC: Monitor activities related to Role-Based Access Control (e.g., role assignments, permission changes).
• File Management: Track operations related to files and documents (e.g., uploads, downloads, deletions).
  

6.1.5 Select Activity Type

6.1.5.1 User Activity:

• Successful Login: The user has logged into the system using correct credentials.
• Successful Logout: The user has safely logged out and ended their session.
• Active Users: Users who are currently online or using the system.
• Inactive Users: Users who are not online or not using the system at the moment.
• Max Size Space: The total storage space available in the system.
• File Used Size: The amount of storage currently being used by files.

6.1.5.2 Group Activity:

• Most Active Group: Shows the group with the highest number of logins or user activity within a selected time period.
• Total Users in Groups: Displays the total number of users assigned to each group.
• Size Used in Group: Indicates how much storage space is being used by files or data within each group.
• Max Size in Group: Represents the total storage capacity allocated to each group.
• Most Inactive Group: Highlights the group with the least user activity or logins over a defined time range.

6.1.5.3 RBAC (Role Base access Control)

• Total Users in Roles Graph: Shows the number of users assigned to each role 
• Most Active Roles Graph: Displays roles with the highest user activity or system interactions 
• Most Inactive Roles Graph: Highlights roles with the lowest or no recent activity in the system.
• Max Size Space Graph: Represents the maximum storage space allocated to each role (if roles have storage limits).
• File Used Size Graph: Shows the amount of storage space used by users within each role.

6.1.5.4 File Management

• Files Edited by Users Graph: Shows which users have edited files and how many edits they’ve made over time.
• Files Uploaded by Users Graph: Displays the number of files each user has uploaded to the system.
• File Types Accessed Graph: Highlights the different types of files accessed.
• Deleted Files by Users Graph: Tracks which users have deleted files and how many files they’ve removed.
• Total File Extensions Graph: Gives an overview of all file formats used or stored in the system 
• Files Downloaded by Users Graph: Shows which users are downloading files and how often.

6.1.6 Select Graph

When you click on "Select Graph" you will see several options such as:

• Area: A graph that shows data trends with a shaded area beneath the line.
• Bar: Uses vertical or horizontal bars to compare different values.
• Doughnut: Similar to a pie chart but with a hole in the center.
• Line: A simple graph that displays trends over time using connected data points.
• Pie: A circular chart divided into slices to represent data proportions.

6.1.7 Select Data

This feature allows users to filter data based on specific timeframes, enabling more focused monitoring and analysis. Options include:

• Custom Date: Manually select a specific start and end date using a date picker.

• Last Day: Automatically filters and displays data from the previous day.

• Last 7 Days: Shows records and activities from the past week.

• Last 15 Days: Retrieves data entries from the last 15 days for broader trend analysis.

• Last 30 Days: Displays an extended view of data across the past month.

This flexible time filtering makes it easier to monitor system usage, performance trends, and user activity over targeted durations.

 
Activity Reports

Default View:

If no graph is configured, the screen will display:

"Add a graph to set as your default view"

This encourages users to personalize their analytics dashboard according to their monitoring needs.

Tip: Use the “Custom Graph” section under Reports and Analytics to create more advanced visualizations based on specific filters and criteria, including the ability to compare two different metric sets.